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U P D A T ED 4 /15 /2 0

Proper cleaning and disinfection of lodging rooms at hotels, motels, and similar facilities is critical to prevent the spread of COVID-19. This document provides guidance for operators of lodging facilities that are open for regular business, as well as those that are being used as temporary housing for people who have been infected with or exposed to COVID-19.

Cleaning lodging rooms to prevent the spread of COVID-19

When cleaning lodging rooms that are open for regular business, and are not being used to house individuals people under isolation or quarantine due to COVID-19, follow the guidelines below.

Personal hygiene and personal protective equipment (PPE)

Wash hands often with soap and water for 20 seconds. Always wash immediately after removing gloves.

Housekeeping staff should wear disposable gloves for all tasks in the cleaning process.

Additional PPE might be required, based on the cleaning and disinfectant products being used, and whether there is a risk of splash.

Cleaning items with nonporous surfaces

Clean nonporous surfaces using soap and water. Pay special attention to frequently touched surfaces such as tables, doorknobs, light switches, remote controls, countertops, handles, desks, phones, keyboards, toilets, faucets, sinks, etc.

Next, disinfect the area or item using a bleach solution or an EPA-registered disinfectant. When using these disinfectants, follow the manufacturer’s instructions for application and ensure the surface stays wet for the recommended contact time. Allow for proper ventilation during and after application.

A list of EPA-registered disinfectants can be found at:

List N: Disinfectants for Use Against SARS-CoV-2 (https://www.epa.gov/pesticide- registration/list-n-disinfectants-use-against-sars-cov-2)

Preparing a bleach solution for disinfection

Prepare a bleach solution by combining 5 tablespoons (1/3 cup) bleach per gallon of water or 4 teaspoons bleach per quart of water.

Never mix together any cleaning chemicals.

Cleaning items with soft surfaces

Clean soft surfaces such as carpet, rugs, drapes, etc., with soap and water or with cleaners appropriate for use on these surfaces. Launder items, if possible, according to the manufacturer’s instructions. Use the warmest appropriate water setting and dry items completely or disinfect with an EPA-registered disinfectant.

When cleaning laundry such as linens, blankets, towels, etc., remove the item carefully and do not shake. Launder items according to the manufacturer’s instructions. Use the warmest appropriate setting and dry items completely. Clean and disinfect any carts used to transport laundry.

Remove or replace difficult-to-clean items

Consider removing nonessential fabrics ahead of occupancy, such as accent pillows, extra upholstered furnishings, suitcase stand, wall decorations, and items beyond those necessary for client comfort.

Consider replacing hard-to-clean fabric items ahead of occupancy with similar items that allow for easier cleaning, such as large comforters, duvet covers, and coverlets.

Replace wood or fabric clothes hangers with disposable or cleanable hangers such as plastic or metal.

Preparing, cleaning, and disinfecting hotel rooms being used for COVID-19 quarantine

When preparing and cleaning lodging rooms that serve as temporary housing for people who have been infected with or exposed to COVID-19, follow the guidelines below.

Remove and replace difficult-to-clean items prior to guests’ arrival

Remove nonessential fabrics ahead of occupancy, such as accent pillows, extra upholstered furnishings, suitcase stands, wall decorations, and items beyond those necessary for comfort.

Replace hard-to-clean fabric items ahead of occupancy with similar items that allow for easier cleaning such as large comforters, duvet covers, and coverlets.

Replace wood or fabric clothes hangers with disposable or cleanable hangers such as plastic or metal.

Provide mattress covers and pillow covers that allow for proper cleaning and disinfection. Add plastic liners to all trash cans.

Personal hygiene and personal protective equipment (PPE)

Wash hands often with soap and water for 20 seconds. Always wash immediately after

removing gloves.

Housekeeping staff should wear disposable gloves and gowns for all tasks in the cleaning process, including handling trash.

Additional PPE might be required, based on the cleaning and disinfectant products being used, and whether there is a risk of splash.

Ensure employees are properly trained on the hazards of the cleaning chemicals used in the workplace.

For protection of housekeeping staff, wait to clean the room for at least 24 hours after guests depart. If 24 hours is not feasible, wait as long as possible. Open outside doors and windows to increase air circulation. If more than 7 days have passed since the quarantined guest has departed, additional cleaning and disinfecting is not necessary.

Cleaning items with nonporous surfaces

Clean nonporous surfaces using soap and water. Pay special attention to frequently touched surfaces such as tables, doorknobs, light switches, remote controls, countertops, handles, desks, phones, keyboards, toilets, faucets, sinks, etc.

Next, disinfect the area or item using a bleach solution or an EPA-registered disinfectant. When using these disinfectants, follow the manufacturer’s instructions for application and ensure the surface stays wet for the recommended contact time. Allow for proper ventilation during and after application.

A list of EPA-registered disinfectants can be found at:

List N: Disinfectants for Use Against SARS-CoV-2 (https://www.epa.gov/pesticide- registration/list-n-disinfectants-use-against-sars-cov-2)

Preparing a bleach solution for disinfection

Prepare a bleach solution by combining 5 tablespoons (1/3 cup) bleach per gallon of water or 4 teaspoons bleach per quart of water.

Never mix together any cleaning chemicals.

Cleaning items with soft surfaces

Clean soft surfaces such as carpet, rugs, drapes, etc., with soap and water or with cleaners appropriate for use on these surfaces. Launder items, if possible, according to the manufacturer’s instructions. Use the warmest appropriate water setting and dry items completely or disinfect with an EPA-registered disinfectant.

When cleaning laundry such as linens, blankets, towels, etc., remove the item carefully and do not shake. Launder items according to the manufacturer’s instructions. Use the warmest appropriate setting and dry items completely. Clean and disinfect any carts used to transport laundry.

Removing PPE

PPE must be properly removed to reduce the risk of self-contamination. Carefully remove gloves, gowns, aprons, etc., to avoid contaminating the wearer and the surrounding area. Remove gloves first, then wash hands using soap and water for at least 20 seconds.

Cleaning staff should immediately report breaches in PPE or any other potential exposures to their supervisor.

Best practices for additional cleaning for COVID-19

Use damp cloth cleaning methods. Dry dusting or sweeping can cause viruses to become airborne, likely resulting in further spread.

Dishes and utensils should be cleaned and sanitized between guests. Disposable eating utensils may also be offered.

Ceiling fan blades and windowsills should be cleaned.

Frequently change mop heads, rags, and similar items used for cleaning and disinfecting. Clean, disinfect, and air-dry cleaning equipment after each use.

Find additional information about COVID-19

For additional information about COVID-19 call the Minnesota Department of Health COVID-19 Hotline at 651-201-3920 or 1-800-657-3903 or visit:

Coronavirus Disease (COVID-19) (www.health.state.mn.us/diseases/coronavirus/index.html) Coronavirus Disease in Minnesota (mn.gov/covid19/)

Interim Guidance for Businesses and Employers to Plan and Respond to Coronavirus Disease 2019 (COVID-19) (www.cdc.gov/coronavirus/2019-ncov/community/guidance-business- response.html)

Minnesota Department of Health
Food, Pools, and Lodging Services 625 Robert St N
St. Paul, MN 55164 651-201-5400

health.foodlodging@state.mn.us

Employers must develop and implement a plan that addresses the following components and post it publicly. 

If workers can work from home, they must be allowed to work from home. 

Make sure sick workers stay home

1. Establish health screening protocols for workers at the start of each shift, such as temperature taking or a health screening survey.

2. Identify and isolate workers with COVID-19 symptoms and those who have been exposed, and send them home.

3. Establish communication protocols when workers have been potentially exposed.

4. Establish worker sickness reporting protocols.

5. Evaluate and adjust sick leave policies to reflect the need for isolation and incentivize workers who are sick to stay home.

6. Provide accommodations for vulnerable populations. 7. Clearly communicate sick leave policies to all workers. 

Increase social distancing: Workers should be at least six feet away from each other 

1. Maximize the use of telecommuting.
2. Stagger shifts and breaks; create additional shifts.
3. Evaluate traffic patterns to reduce crowding at entrances, in hallways, etc.
4. Limit gatherings of workers.
5. Ensure physical distancing in workplaces, including at workstations, production lines, etc.
6. Limit non-essential worker interaction across floors, buildings, campuses, worksites, etc.
7. Increase physical space between workers and customers, such as using a drive-thru or partitions. 

Worker hygiene and source control

1. Ensure workers regularly wash their hands. Ensure handwashing and/or hand-sanitizer facilities are readily available and stocked.

2. Provide recommended protective supplies, such as non-medical cloth masks, gloves, disinfectants, guards, shields, etc.

3. Post handwashing and “cover your cough” signs.

4. Encourage use of source control masks, such as non-medical cloth masks.

5. Prohibit on-site food preparation and sharing. 

Cleaning and disinfection protocols

1. Routinely clean and disinfect all areas, such as offices, bathrooms, common areas, shared electronic equipment, machinery, tools, controls, etc.

2. At least daily, clean all high touch items like doorknobs, handles, light switches, surfaces, etc.

3. Ensure availability of hand sanitizer and approved cleaning products.

4. Decontaminate the workplace if a worker becomes ill with COVID-19. 

All workers – management and employees – must be trained in these protocols.

Click here to print.

Executive Order 20-40, issued by Gov. Tim Walz on April 23, 2020, requires each business in operation during
the peacetime emergency establish a “COVID-19 Preparedness Plan.”

A business’s COVID-19 Preparedness Plan shall establish and explain the necessary policies, practices and
conditions to meet the Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health
(MDH) guidelines for COVID-19 and federal Occupational Safety and Health Administration (OSHA) standards
related to worker exposure to COVID-19. The plan should have the strong commitment of management and be
developed and implemented with the participation of workers. The Minnesota Department of Labor and
Industry, in consultation with MDH, has the authority to determine whether a plan is adequate.

Your COVID-19 Preparedness Plan must include and describe how your business will implement at a minimum
the following:
1. infection prevention measures;
2. prompt identification and isolation of sick persons;
3. engineering and administrative controls for social distancing;
4. housekeeping, including cleaning, disinfecting and decontamination;
5. communications and training for managers and workers necessary to implement the plan; and
6. provision of management and supervision necessary to ensure effective ongoing implementation of
the plan.

This document includes a sample COVID-19 Preparedness Plan that meets the criteria listed above. No business
is required to use this model. If you choose to use this model, you must adapt it to fit the specific needs of your
business.

Click here to print a sample COVID-19 Template

 

The Minnesota Department of Employment and Economic Development (DEED) has established a loan program to provide a source of working capital to help businesses affected by the COVID-19 pandemic.
Loans will:

• Range from $2,500 to $35,000 and will be based on the firm’s economic injury and the financial need.
• Be interest-free.
• Be paid back monthly over five (5) years and the first payment will be deferred six (6) months with potentially partial forgiveness.
• Be provided to only Minnesota-based businesses.

The Lake of the Woods EDA is here to help and will connect you with resources for state, local, and regional support.  As details become clearer, we will keep our businesses informed.  For more information on DEED’s Small Business Emergency Loans, click here.

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The Small Business Administration (SBA) has announced that Minnesota small businesses are now eligible to apply for disaster assistance.

• This program can provide low-interest loans of up to $2 million to small businesses and private non-profits.
• These loans may be used to pay fixed debts, payroll, accounts payable and other bills.
• The current interest rate is 3.75% for small businesses. The non-profit rate is 2.75%.
• These loans have long-term repayment options, up to a maximum of 30 years.

You should speak with your primary lender to help you decided if this is the right program for your situation, other resources may be a better fit for your needs.

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UPDATE: Lake of the Woods EDA

Lake of the Woods EDA is offering eligible businesses emergency micro-loans to help provide short term working capital. Loan max is $10,000, Interest rates are 0%. For more information contact: Ryan Zemek at rzemek@hrdc.org, or 218-760-4729.

Small businesses are the backbone of our communities. The Lake of the Woods EDA (EDA) recognizes that we’re all affected by the COVID-19 pandemic. Among the impacts everyone is facing, our small business community and its employees are being hit especially hard. The EDA in coordination with its partners are monitoring resources made available for businesses as they deal with the impacts of COVID-19.

• First, don’t lose hope. While things seem to change daily, and we don’t know how long this will last, this too will see an end. Eventually, we will return to normal, or at least a “new normal.” Your priority should be to take care of yourself and your family, but we also need to continue to take care of each other in our communities.
• Second, contact your lenders, suppliers, vendors, landlords, etc. and develop a plan for extended or modified payment terms. Explain your situation and ask for assistance. They will more than likely work with you to come up with a short-term solution. Again, everyone is in this together.
• Third, get things done that you’ve been too busy to accomplish. Get your financials in order, deep clean your space. Complete an in-depth inventory. Test out new ideas and approaches. Update or get a website.

Below is a summary of current resources and legislation (both approved and being considered) for businesses, pertaining to COVID-19. This is a remarkably fluid situation as more information becomes available, we will pass it on. If there is anything we can do to help your business at this time please let us know!

Lake of the Woods EDA

The Lake of the Woods EDA is in the process of developing an emergency microloan program. For more information contact: Ryan Zemek rzemek@hrdc.org, or 218-760-4729

U.S. Small Business Administration Loans Available Soon

The State of Minnesota is working to make all counties eligible for Small Business Administration Disaster Assistance Loans, but we aren’t eligible quite yet. Loans can be used to pay fixed debts, accounts payable and other bills that can’t be paid because of the disaster’s impact. We will share SBA loan application information as soon as it becomes available.

https://www.sba.gov/disaster-assistance/coronavirus-covid-19

Sales Tax Grace Period

Restaurants, bars and other businesses impacted by the temporary closures now have a 30-day grace period in paying sales and use tax, under a grace period announced yesterday by the Minnesota Department of Revenue. This means that affected businesses with a monthly Sales and Use Tax payment due March 20, 2020 will have until April 20 to make that payment. These customers should still file their return by March 20. Penalties or interest will not be assessed during the grace period. Find out more at the Minnesota Department of Revenue website.

Employees

If you had to let employees go, let them know what is available to them: https://www.uimn.org/a…/needtoknow/news-updates/covid-19.jsp

Employers experiencing a slowdown in their businesses or services as a result of the impact may apply for the Unemployment Insurance Shared Work Program. This program allows employers to seek an alternative to layoffs – retaining their trained employees by reducing their hours and wages that can be partially offset with UI benefits.

https://uimn.org/employers/alternative-layoff/

MN Department of Employment and Economic Development

Regular updates on available business resources from the State of Minnesota, resulting from legislation being currently drafted in St. Paul, will be posted on the following page: https://mn.gov/deed/newscenter/covid/ Be sure to visit the FAQs link on the previous link for additional information.

Federal Legislation – Families First Coronavirus Response Act

The legislation guarantees free coronavirus testing, enhances Unemployment Insurance, strengthens food security initiatives, and increases federal Medicaid funding to states. In addition, the legislation creates two new paid leave programs that every business under 500 employees and all government employers must implement for their employees.